The following are the policies of the Cabot Public Library, most recent revision July 18, 2017.

Table of Contents

I.Service Philosophy

  1. Mission Statement
  2. Relationship to the Community
  3. Service Goals

II.General Operation of the Library

  1. Who May Use the Library?
  2. Borrowers’ Cards
  3. Loan Periods
  4. Renewals, Overdues, and Fees
  5. Confidentiality
  6. Hours of Operation
  7. Emergency/Weather Closings
  8. Holidays
  9. Use of Library Facility

III. Material Selection Policy

  1. Responsibility for Selection
  2. Selection Criteria
  3. Gifts
  4. Weeding
  5. Challenged Materials
  6. Internet Use Policies and Guidelines
  7. Expectations
  8. Warnings
  9. Guidelines
  10. Children’s Policy
  11. Guidelines
  12. Library Equipment Use Policy
  13. Guidelines

IV. Personnel

  1. Library Director
  2. Sexual Harassment

V. Safety Policy

  1. Safety Equipment
  2. Exits
  3. Emergency Information
  4. Accidents
  5. Preparedness

Appendix A

  1. Room Use Policy
  1. Room Use Contract

Appendix B  Statement of Concern about Library Resources

Appendix C   Young Patron Asked to Leave the Library Letter

Appendix D Signs for Various Policies

Appendix E

  1. Library Staff Evaluation Process
  2. Sample Evaluation Questions

Appendix F  Job Description – Library Director

Appendix G By-Laws of the Board of Trustees



Cabot Public Library – Policies

I. Service Philosophy

(updated January 19, 2016)

A. Mission Statement

Cabot Public Library is dedicated to providing a free service to the community, furnishing current and significant materials to meet the informational, educational, and recreational needs of the public, through print, technology, and programs.  The Library is further dedicated to motivating young children to become lifelong readers and Library users.

B. Relationship to the Community

Cabot Public Library receives most of its financial support from local taxes.  The Library is governed by a board of five trustees, elected at the annual Town Meeting, as outlined in the Bylaws of the Library Board of Directors.  The Library Board subscribes to the guidelines provided by the Vermont Department of Libraries’ Manual for Vermont Library Trustees.

C. Service Goals

The Cabot Public Library provides the residents of Cabot and surrounding towns with popular materials and basic reference services through a variety of formats, including books, audiobooks, periodicals, video, computer, and Internet access.  The Library is a focal point for community activities and services collaborating to offer a wide range of programs for all ages and many interests.

II. General Operation of the Library

A. Who May Use the Library?

Library services are available to all residents of Cabot and surrounding communities, free of charge.  Service will not be denied because of religious, racial, social, economic, sexual, or political status.

B. Borrowers’ Cards

Upon completing a library registration card with name, mailing address, telephone number, and email address, if applicable, one may receive a borrower’s card.  Children under 18 become borrowers by having an adult sign a registration card for them.  Borrowers are legally responsible for the return, in good condition, of any materials borrowed on their card.  Use of facilities and resources may be denied by the Library Director for abuse of privileges.

C. Loan Periods

Books, audiobooks, and MP3 players are loaned for two weeks.  Magazines and videos are loaned for one week.  Generally, reference books do not circulate.  Upon request, some reference materials may be checked out overnight.  Interlibrary loans are due the date indicated by the lending library.  The Director may establish the loan period for special collections, materials that are temporarily in great demand, such as student projects, or materials added to the collection that are in a new format, e.g., computer software.  There is no limit on the number of items a patron can borrow at one time, with one exception – two items on a subject is the limit for a known school assignment.

D. Renewals, Overdues, and Fees

Library materials, if not in demand, may be renewed by telephone, email, or in person.  No fines will be levied on overdue materials.  However, patrons are expected to return borrowed materials on time.  Overdue notices are sent when materials are overdue.  Bills for unreturned materials will be sent a minimum of four times a year.  The Library Director will determine the amount to be paid, based on the cost of replacement.  Borrowing privileges may be suspended until materials are returned, payment is received, or other arrangements are made, at the Library Director’ discretion.

E. Confidentiality

The choice of books and other library materials, along with the use of informational resources at the Library, is essentially a private endeavor on the part of each individual patron.  The Library shall make every reasonable and responsible effort to see that information about that patron and their choices remain confidential.


The Cabot Public Library adheres strictly to all sections of the Vermont State Statute regarding the protection of the confidentiality of its users, as stated under Title 22, Libraries, History and Information Technology, Chapter 4. Library Patron Records.


i. Guidelines for Confidentiality

No information will be released and/or disclosed to any individuals, corporations, institutions, or government agencies without a valid process order or subpoena, including:

  • A patron’s name (or whether a patron is a registered borrower or has been a patron)
  • A patron’s address
  • A patron’s telephone number
  • A patron’s email address
  • A patron’s borrowing records
  • The number or character of questions asked by a patron
  • The frequency or content of a patron’s lawful visits to the Library
  • Or any other information supplied to the Library (or gathered by it)


All Library employees and volunteers are instructed to comply with these guidelines.  The Board of Trustees recognizes that it is only through continued adherence to these guidelines that the public can maintain its confidence in the public library.  This confidence is vital to the Library’s role in the community and the community’s right to know.

F. Hours of Operation

The Library is open 25 hours weekly at regularly scheduled times, to best serve the public within the limits of its budget.  Hours are posted on the Library doors and the Willey Building doors.

G. Emergency/Weather Closings

In the event of an emergency or inclement weather, the Library will follow the recommendation and actions of the Cabot School District when applicable.  Closing during other days and hours will be at the discretion of the Library Director.

H. Holidays

The Library will be closed on the following holidays: New Year’s Day, Memorial Day, July 4, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day, and New Year’s Eve.  The Library may be closed at other times as approved by the Trustees.

I. Use of Library Facility

The Library will be used for Library purposes and other functions and events as approved by the Trustees.  Other uses are subject to Board approval.  Food and drink are not allowed.  For more information, please see Appendix A, Room Use Policy and Room Use Contract.

III. Material Selection Policy


The Board of Trustees has adopted the following selection policy along with the ALA “Library Bill of Rights”, and its “Freedom to Read”, and “Freedom to View” statements.

A. Responsibility for Selection

Responsibility for the selection of Library materials rests solely with the Library Director.

B. Selection Criteria

The Library Director will use professional judgment, enhanced by an understanding of the needs of the community, for all age groups.  Materials will be considered according to its informational, educational, and recreational value; its authoritativeness, timeliness, and effectiveness; the reputation and significance of the author; its availability elsewhere; the overall goal of representation of a variety of viewpoints within the collection; and the price of the material and availability of funds and space.


In the selecting materials, the Library Director will use authoritative professional reviews, standard lists of basic works, recommendations from professional journals, and the Vermont Department of Libraries’ Material Review Sessions.  The public may make recommendations and these will receive careful consideration, in terms of the Library’s overall objectives and the existing book collection.

C. Gifts

Gifts of books and other materials are accepted with the understanding that their final disposition is the responsibility of the Library Director.  The wishes of the donor will be respected whenever feasible.

D. Weeding

Weeding will be conducted periodically by the Library Director.  The criteria applied to the selection of materials will be applied to their removal.

E. Challenged Materials

If a patron objects to the presence (or absence) of any material, the Library Director will discuss with the patron their complaint about the material.  If the patron wishes, they may fill out a “Statement of Concern about Library Resources” form (Appendix B).  The Library Director will decide whether or not to add, withdraw, or restrict the material in question, and will notify the patron in writing of that decision.  The Library Trustees will be notified of the complaint and of the Library Director’s decision.


If the patron is not satisfied with the Library Director’s decision, they may appeal to the Board of Trustees by resubmitting a “Statement of Concern about Library Resources” to a Trustee.  The Board will consider the complaint and the Library Directors’ decision and will make the final decision.  The Board will report its decision in writing to the concerned patron.  The material in question will not be removed from use prior to the Board’s action.

IV. Internet Use Policies and Guidelines


The Cabot Public Library is providing access to the Internet as a means to enhance the information and learning opportunities for the citizens of the Library’s service area.  The Board of Trustees has established the Internet use policy to ensure appropriate and effective use of this resource.


Access to the Internet is available to all patrons; however, this service may be restricted at any time for use not consistent with the guidelines.  Parents of minor children must assume responsibility for their children’s use of the Library’s Internet service.  All users must sign the login chart prior to beginning their session and, by signing, agree to abide by the Internet Use Policies and Guidelines.

A. Expectations

Users should be aware that the inappropriate use of electronic information resources can be a violation of local, state, and federal laws and can lead to prosecution.  The user shall be held responsible for their actions using the Internet.  Users are expected to abide by the policies below that include generally accepted rules of network etiquette.  Unacceptable uses of the service will result in the suspension or revocation of Internet use privileges.

B. Warnings

The Internet is a decentralized, un-moderated, global network; the Cabot Public Library has no control over the content found there.  The Library will not censor access to material nor protect users from offensive information, and it is not responsible for the availability and accuracy of information found on the Internet.


The Library cannot assure that data or files downloaded by users are virus-free.  The Library is not responsible for damages to equipment or data on a user’s personal computer from the use of data downloaded from the Library’s Internet service.


The use of the Internet and email is not guaranteed to be private.  Messages relating to or in support of illegal activities will be reported to the proper authorities.

C. Guidelines

  • Users may use the Internet for research and acquisition of information to address their educational, vocational, cultural, and recreational needs.
  • Users may use the Internet for receipt and transmission of email as long as they use a free email service that will establish and maintain an account for them; the Library is unable to manage email accounts for any organizations or individuals.
  • Internet use is offered in 30 minute sessions on a first-come, first-served basis; each user is allowed one session — if there is no patron waiting for the service at the end of a session, the user can have another session, but once having had the service for 30 minutes he user must abandon use of the Internet if another patron requests use of the service. An exception to this 30-minute rule is for patrons working on resumes, applying for worker’s compensation, or filling out other local, state, or federal documents that are only available online.
  • Internet computer may, by mutual agreement, be shared by two or more patrons.
  • Users will respect and uphold copyright laws and all other applicable laws and regulations; they will not use it for illegal purposes.
  • Users will not access material that is pornographic or “harmful to minors” consistent with any applicable local or state law.
  • Users will respect the rights and privacy of others by not accessing private files and will refrain from attempting to view, read, or censor material being used by others. Likewise, users are responsible for demonstrating judgment, respect for others, and appropriate conduct while using Library resources.
  • Users agree not to incur any costs for the Library through their use of the Internet service.
  • Users shall not create and/or distribute computer viruses over the Internet.
  • Users may not install, download, or modify software.
  • Users shall not deliberately or willfully cause damage to computer equipment, programs, or parameters.


Library employees are authorized to terminate any user’s access session or prohibit a user from subsequent access sessions given cause to believe that the use has failed to comply with the Computer Use Rules (Appendix C, Part A).

V. Children’s Policy


The Cabot Public Library endeavors to provide a safe, pleasant atmosphere conducive to the enjoyment of our facilities.  The Library staff, concerned about every child’s welfare, is limited in their ability to supervise young children at the Library, and we cannot guarantee the safety of children who are unattended at the Library.

A. Guidelines

  • Children aged eight years or younger must be attended and adequately supervised by a responsible person at all times.
  • The Library is a public building. Young patrons should use the same caution that they would use in any public space.  The Library cannot assume responsibility for any child left unattended at the Library.
  • The Library shares the building with other town offices. Young patrons who behave in a disruptive manner (running, throwing things, loud talking and offensive language, bringing food and drink, fighting, or vandalism) or show disregard for the rules will be asked to leave the Library.  A letter (Appendix B) will be sent to the parent requesting they speak with the Library Director before the child is permitted to return to the Library.  It is helpful for a young patron to have an alternative place to go should they be asked to leave.
  • Parents will be responsible for the cost of any damages to the building or to materials.

VI. Library Equipment Use Policy

A. Guidelines

  • A printer is available. Printer paper will cost $0.15 per sheet and must be paid for at the conclusion of the session.
  • A photocopy machine is available to patrons who wish to copy materials at the rate of $0.15 per page.
  • Other equipment use – movie screen, projector
  • Printer and copy machine users are advised that there are restrictions on copyrighted materials. Any violation of copyright is the responsibility of the user.

VII. Personnel

(updated January 19, 2016)


Selection of staff members is based solely upon the ability to fulfill the requirements of the job description, with due consideration of personal, educational, and physical qualifications and aptitudes for the position involved. Cabot Public Library does not discriminate on the basis of race, color, national or ethnic origin, religion, age, sex, sexual orientation, marital status, or handicap in the employment of personnel.

A. Library Director

  1. The Library Director is employed by the Library Trustees for not less than 35 hours per week. Intention to continue this employment will be presumed to exist for the indefinite future and shall be so indicated by both employer and employee.  A job description is contained in the By-Laws.
  2. The Director is paid for 52 weeks per year, including 70 hours of vacation and 70 hours of sick leave/personal leave each year. Vacation time may not be accrued from year to year.  All unused vacation time shall be forfeit at the end of the year. Sick leave will accrue from year to year to a maximum of five weeks of work (175 hours).  These hours will be considered sick leave and/or personal leave.  Sick/personal leave time will be credited at the beginning of each fiscal year.  All sick/personal  leave that is unused at the end of the fiscal year, beyond the maximum accumulation, will not be compensated and is forfeited upon termination of employment.  If at all possible, the Director is responsible for arranging for substitute coverage of the Library in the event of absence for any reason.
  3. The salary paid is that which is agreed upon by the Director and the Library Trustees at the time of employment. Aside from cost of living adjustments, salary increases will be awarded on the basis of merit and will be decided upon when the budget is being prepared for the coming fiscal year.
  4. The Director is eligible for paid holidays. Paid holidays shall include New Year’s Day, Memorial Day, July 4, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day, and New Year’s Eve, if these holidays fall on days the Library is scheduled to be open.  The Director may elect to close the Library at other times as approved by the Trustees.
  5. The Director is eligible for health insurance benefits consistent with those available to other Town employees.
  6. The Director is expected to pursue professional development opportunities. These include (but are not limited to) workshops and meetings sponsored by the Vermont Department of Libraries, Town Officer’s Training Conferences, and the annual Vermont Library Conference.  Activities that take place during the Director’s regular working hours are paid the normal salary.
  7. Expenses incurred for workshop attendance, trips to Midstate Library Service Center, Vermont Library Conference and other professional activities will be paid upon submission of a valid request/voucher, up to the amount annually budgeted for such activities. The mileage rate shall be according to the current rate paid to state employees.
  8. A yearly performance review will be performed by the Board of Trustees and presented to the Library Director in executive session. The Director is responsible for performance reviews of any other employees.
  9. A Two-week notice of Termination of Employment is required to be given in writing by either the employee or the Board of Trustees.
  10. The Library Director is an employee of the Town of Cabot but is exempt from the town personnel policies.

B. Sexual Harassment

The Cabot Public Library prohibits sexual harassment by and of its employees.  Sexual harassment is unlawful under state and federal statutes.  The Cabot Public Library is committed to providing a workplace free from this unlawful conduct.

Definition of “Sexual Harassment”

Sexual harassment is a form of sex discrimination and means unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature when:

  • Submission to that conduct is made whether explicitly or implicitly a term or condition of employment; or
  • Submission to or rejection of such conduct by an individual is used as a component or the basis for employment decisions affecting that individual; or
  • The conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment.


Examples of sexual harassment include, but are not limited to the following, when such acts or behavior come within one of the above definitions:

  • Unwelcome sexual advances
  • Suggestive or lewd remarks
  • Unwanted hugs, touches, kisses
  • Requests for sexual favors
  • Pornographic posters, cartoons or drawings
  • Unwelcome sexual jokes and banter
  • Retaliating for complaining about sexual harassment


Retaliation against an employee for reporting sexual harassment or for cooperating in an investigation of a complaint of sexual harassment is unlawful.  It shall be a violation of this policy for any employee who learns of the investigation or complaint to take any retaliatory action which affects the working environment of any person involved in the complaint or investigation.  Employees who believe they are being retaliated against should follow the following complaint procedure.

Complaint Procedure

The Cabot Public Library is committed, and required by law, to take action when it learns of potential sexual harassment.  Any employee who feels that he or she has been victim of sexual harassment should contact a Cabot Public Library Trustee. The Cabot Public Library Trustees will take all necessary steps to ensure that the matter is promptly investigated and addressed.  Any employee who has been found to have harassed another employee will be subject to disciplinary action, ranging from a verbal warning up to and including termination.


Although employees are encourage to file their complaint of sexual harassment through the Cabot Public Library complaint procedure, the following agencies also process complaints of sexual harassment:

  • Attorney General’s Office, Civil Rights Unit, 109 State Street, Montpelier, Vt. 05602 (802) 828-3171
  • Equal Employment Opportunity Commission, 1 Congress Street, Boston, MA 02114 (617) 565-3200

Both of these agencies can conduct impartial investigations, facilitate conciliation and if they find that there is probable cause to believe sexual harassment occurred, they may take the case to court.

VIII. Safety Policy


The Cabot Public Library will take steps to ensure the welfare and safety of its patrons, staff, and materials.  The Library Trustees have considered various potential situations and have take steps to deal effectively with unforeseen emergencies.

A. Safety Equipment

The Library will have a first aid kit for minor accidents and flash light or other portable lighting in the event of a power failure.

B. Exits

Emergency exits will be clearly marked and will be kept free from hazards.

C. Emergency Information

Telephone numbers for the fire department and the police will be posted on the telephone.  These numbers are for non-emergency situations, as 911 will be called in the case of a true emergency.  The location of the first aid kit will also be noted.

D. Accidents

The Library staff and the Board will see that the Library and its contents are kept in good repair.  In case of an accident, the Library Director will fill out a report and keep it on file.  A copy will be provided to the Town Clerk and the Willey Building Committee.

E. Preparedness

The Board of Trustees and the Library Director will discuss safety issues at least once a year.




Appendix A

A.    Room Use Policy

Part of the Cabot Public Library’s mission is to provide a welcoming and thriving community space for the residents of Cabot and surrounding towns.  With this in mind, we are happy to provide the use of our Reading Room as a small group meeting area.


The room is available

  • to any community, non-commercial group regardless of political, religious, or social views
  • on a first come, first serve basis
  • for meetings that are free and open to the public
  • Donations may be requested, but must not be required.
  • for groups of 20 people or less
  • at the discretion and approval of the Director and/or the Library Trustees


We are glad we can provide this space for your group.  However, the Cabot Public Library has a need to protect its space and contents.  We ask that you fill out our Room Use Contract and that you abide by our room use requests.   You are responsible for any damage that may occur during your use of the room.  Failure to comply with these terms may forfeit your opportunity to use the Reading Room in the future.


Willey Building, bathroom, and Library door keys are available at the desk prior to your meeting time.  We ask that you return these keys to the desk, under the Library door, or in our Book Drop within 24 hours after your meeting concludes.


Use of the Reading Room does not imply endorsement of the event or its sponsor by the Cabot Public Library.  All promotional endeavors should clearly state that the Library is the location of the meeting and not a sponsor of the meeting or group.


If problems arise, please call the Library Director, Kathleen Hoyne, 279‑2128;  or a Library Trustee.  (Chair Beth Wade 563-2110.) In the case of emergencies, please call 911 and notify the Director or a Trustee as soon as possible.  The Director and/or the Library Trustees reserve the right to reschedule a meeting.


Appendix A (cont.)

B.    Room Use Contract

Cabot Public Library

PO Box 6, Cabot, VT 05647



Event Description:





Probable numbers of participants:

Event Date(s):
Contact Name:
Contact Mailing Address:
Contact Phone Number(s):
Please make sure you:

  • Respect the Library’s property and space.
  • Consumption of food and drink is confined to designated areas.  Please speak with the Library Director as to these locations.
  • Clean the room (sweep and mop if needed) and remove your trash.
  • Turn down the heat (not below 66 degrees).
  • Turn off the lights, shut and lock the windows, and lock the Library doors.
  • Lock the door to the elevator and bathrooms.  (Please leave the individual bathroom doors propped open.  This allows the heat to get into the bathrooms.)
  • Turn off the Willey Building lights, and lock both doors.
Event use is subject to Director and/or Trustee approval.
Additional information you should know:
The following are prohibited by State Law:

  • Smoking in the building
  • Consumption of alcohol by persons under the age of 21
  • Open flames in the building
User Signature:(By signing this form, you are agreeing to its terms and are responsible for complying with them.) Date:
If there is an emergency, please call 911 and notify a Library Trustee or Director as soon as possible.  If problems arise, please call the Library Director: Kathleen Hoyne, 279‑2128 or Trustee.  The Trustees Chair is Beth Wade 563-2110.
Library Use Only:
Keys given date: Keys returned date:


Appendix B

Statement of Concern about Library Resources


Cabot Public Library — Statement of Concern about Library Resources



Please return to the Library Director
Name: Date:
Home Phone: Cell Phone:




Resource on which you are commenting:
Book Video
Magazine Content of Library Program
Newspaper Other



Appendix B (cont. – p.2)

Statement of Concern about Library Resources


Cabot Public Library — Statement of Concern about Library Resources


1. What brought this title to your attention?
2. To what do you object?  Please be specific as possible.
3. Have you read, listened to, or viewed the entire content?  If not, what parts?
4. What do you feel the effect of the material might be?
5. For what age group would you recommend this material?
6. In its place, what material of equal or better quality would you recommend?
7. What do you want the Library to do with this material?
8.  Additional comments.


Appendix C

Young Patron Asked to Leave the Library Letter



Cabot Public Library — Young Patron Asked to Leave Letter



Date: ______________________________________


Your child was asked to leave the Cabot Public Library today because of misbehavior.  We want the Library to be a welcoming place for children and their families, but there is a decorum that must be maintained.  The Library is a very busy place and with minimal staffing.  We cannot spend time disciplining young patrons after school.  We ask that you come and speak with us before your child returns to the Library.


To make an appointment, please call 563-2721.



Yours truly,




Cabot Public Library




Appendix D

Signs for Various Policies

A. Computer Use Rules


Cabot Public Library — Computer Use Rules


The Internet is a global electronic network without local, state, or federal control over its content.  It offers access to material that is personally, professionally, and culturally enriching.  It also contains inaccurate as well as controversial material.


The Cabot Public Library offers public Internet access.  The Library is not responsible for the content of the Internet.  Users must evaluate the validity and appropriateness of the information found.  The Library is a “limited public forum”.  This means it is a place for access to free and open communication, subject to reasonable restrictions as to the time, place, and manner.  The First Amendment protects people’s right to use this forum.  First Amendment rights also extend to children in a more limited way.  This is one of the reasons only parents have the right and the responsibility to restrict the access of their children, and only their children, to Library resources.  A public library, unlike a school library, cannot act in the place of a parent.  Parents are responsible for what minors, read, view, or borrow while at the Library.


  • Users will not access material that is pornographic or “harmful to minors” consistent with any applicable local or state law.
  • Users will not use the network to make unauthorized entry into other computers, information, or communication services.
  • Users will not distribute unsolicited advertising or “spam” others.
  • Users will not access the Internet for any illegal activity. Users will respect copyright laws and licensing agreements.
  • Users will only download information onto a removable device.
  • Users will sign in at the desk before using a computer.
  • Access sessions will be limited to 30 minutes when there are others waiting to access the computer. Exceptions to this limit are for patrons working on resumes, applying for worker’s compensation, or filling out other local, state, or federal documents that are only available online.  Access sessions cannot be shared.
  • Only one person per computer. Exceptions can be made as long as users’ behavior or conversation does not disturb other users or Library staff.


Library employees are authorized to terminate any user’s access session or to prohibit a user from subsequent access sessions given cause to believe that the use has failed to comply with the Computer Use Rules.




B. Young Patrons and the Cabot Public Library


Young Patrons and the Cabot Public Library


Every day when school lets out, dozens of children arrive at the Library.  Some are working on homework assignments, some find it a nice place to read and socialize after school, and others come because it’s a convenient place for parents and children to meet up at the end of a working parent’s day.  The new reading/computer room has become very popular with pre-teens and teenagers.


The Library is a warm, inviting, and fun place to be.  The caring staff helps with homework and suggests good books to read — but is simply not numerous enough to ensure the safety of every child in the Library.  We cannot know if every child who leaves the building is leaving with a guardian or with a stranger.

For the protection and well being of the many children who use the Cabot Public Library, we ask parents to be aware of the following:

  • Children aged eight years or younger must be attended and adequately supervised by a responsible person at all times.
  • The Library is a public building. Young patrons should use the same caution that they would use in any public space.  The Library cannot assume responsibility for any child left unattended at the Library.
  • The Library shares the building with other town offices. Young patrons who behave in a disruptive manner (running, throwing things, loud talking and offensive language, bringing food and drink, fighting, or vandalism) or show disregard for the rules will be asked to leave the Library.  A letter (Appendix B) will be sent to the parent requesting they speak with the Library Director before the child is permitted to return to the Library.  It is helpful for a young patron to have an alternative place to go should they be asked to leave.
  • Parents will be responsible for the cost of any damages to the building or to materials.
  • It has come to our attention that several of our young patrons are playing outside during the Library’s open hours. Sometimes they are playing in an unsafe place or manner.  Please be aware that the Library does not take responsibility for children when they leave the Library.  If your children are here in the Library and they decide to go outside, we do not watch them as they play around the building.  We worry about their safety, but as Librarians we are not responsible for their whereabouts once they leave the Library nor can we compel them to stay inside the Library.  If you want them to stay inside during their visit, please have that conversation with your child.  Also, the Library’s policy is that anyone under the age of 8 years old needs to be accompanied by an adult.  Thank you for your understanding. April 14, 2011



Appendix E

A. Library Staff Evaluation Process


Cabot Public Library — Evaluation Process


The evaluation process will formally allow for reflection, the setting of goals, and discussion of issues in a safe, predetermined meeting in a yearly timetable.  The evaluation process will happen once a year for all paid Library Staff.  Evaluation forms will be given to Cabot Public Library Staff in January to be filled out by the individual staff.

Library Director

Library Trustees will complete an evaluation for the Library Director in a January closed executive session.  The evaluation completed by the Trustees must be unanimously agreed upon before the staff member is formally evaluated.  The Director will receive and read his/her copy of the Trustees’ evaluation.  The Director will then be evaluated in individual executive sessions in February. Discussions will then take place regarding specific areas of strength and areas that may need more focus.  The Director and the Trustee Chairperson will then sign the individual evaluations.  If any part of the evaluation needs to be changed, it will be done at that time.  The employee’s signature will not denote agreement or disagreement with the appraisal; it is simply their acknowledgement that the evaluation has been completed.  The completed evaluation will then go on file with the secretary of the Cabot Public Library Trustees.

Library Staff

Staff will be evaluated by the Library Director during the month of February each year.  Each employee will receive and read a copy of the Director’s evaluations.  The Director will receive and read a copy of the employee’s self-evaluation.  Discussion will then take place regarding specific areas of strength and areas that need more focus.  The staff member and the Library Director will then sign the evaluation.  If any part of the evaluation needs to be changed, it will be done at that time.  The employee’s signature will not denote agreement or disagreement with the appraisal; it is simply their acknowledgement that the evaluation has been completed.  The completed evaluation will then go on file.


The formal evaluation is a way to help Cabot Public Library staff focus goals.  It is a time to acknowledge and applaud work well done.  It also provides a supported venue to help staff work on areas that need improvement.  The yearly formal evaluation will not be used as a punitive measure, rather as a guidepost by which Trustees and staff can strengthen what they do together.

B. Sample Evaluation Questions


Cabot Public Library

P.O. Box 6, Cabot, Vermont 05647



Job Performance Appraisal


  • What aspects of your job do you like the most?





  • What aspects of your job do you do best?





  • What part of the job needs improvement? What ideas do you have for improving the job?





  • Would you like to set a goal for the coming year in your job?





  • What innovations would you like to try which would improve the functions you perform?





  • How could the efficiency of your operation be improved?





  • How effective is your relationship with the Board of Trustees? Do you have any suggestions for improving this relationship?





  • What professional activities are you involved in? What would you like to pursue?



Appendix F

Job Description – Library Director

Approved November 18, 2014

Position Summary for Library Director

The library director is responsible for the management and operation of the library and its program of services in accordance with policies established by the Board of Library Trustees. The director works in close cooperation with the board, serving as its advisor and as an active participant in policy and budget development, goal setting, planning, and evaluation. The board delegates to the director full authority in such areas as collection development, budget management, and personnel administration, selection, and supervision. The position is directly accountable to the board of library trustees.


A primary focus of the library director’s position is to provide a friendly, welcoming atmosphere and a high quality of service to the patrons.




  1. Supervises, directly or through delegating, library services, operations and activities, including but not limited to: materials selection, weeding and overall collection development; is responsible for and maintains a bibliographic database and circulation system, including cataloging and other technical service operations; maintains technology including website and computer software; reference, children’s, adult, young adult, and other services provided to the general public and special user groups, including programming to these groups; business and financial functions; community and business relations; library promotion using a variety of formats; organizing library space; and personnel management.


  1. Programming, which typically includes a weekly preschool story hour, a monthly book group, a summer reading program for all ages, and a monthly evening program. The library may also provide space for non-library community activities.


  1. Maintains Library Standards as required by the Vermont Department of Libraries.


  1. Participates, with the Board of Trustees, in a continuing formal planning process which identifies and addresses community and library needs, provides direction for library development and serves as a base for evaluation of library effectiveness in relation to changing community needs.


  1. Advises the board in library matters and keeps it informed of relevant issues and developments at the regional, state, and national level. Attends all board meetings, reports on library activities and important issues, tracks and presents usage and collection data as necessary, participates actively in discussion and contributes ideas and suggestions during the decision-making process.


  1. Makes policy recommendations to the board. Implements and interprets policies adopted by it. (Policies should include, but not necessarily be limited to, collection development, personnel, use of library facility, and circulation of materials.)


  1. Has responsibility for budget management, including initial preparation of annual budget recommendations for Board approval. Oversees the expenditure of funds and maintenance of financial records.


  1. When appropriate, selects, trains, supervises, and evaluates personnel. May coordinate and train volunteers as necessary.


  1. Develops the library’s collection in accordance with a Board-approved collection development policy.


  1. Serves as the library’s liaison with municipal government and the community in general. Speaks before groups and boards as required.


  1. Monitors local, state, and federal laws and regulations applicable to library operation and takes action to ensure compliance as appropriate.


  1. Develops and implements a public relations program.


  1. Other duties as required.


Requirements and Qualifications:


  1. Demonstrated ability to work effectively with others.


  1. Ability to speak and write effectively and clearly.


  1. Leadership ability and a high degree of motivation, initiative, and resourcefulness.


  1. Ability to exercise independent judgment in decision-making.


  1. Intellectual curiosity and an appreciation of libraries.


  1. General knowledge of library principles and practices.


  1. Competent and literate with technology and the online environment.


  1. Demonstrated management/supervisory experience.


  1. Educational qualifications include a Bachelor’s degree and a Certificate of Public Librarianship, or the willingness to complete the training to obtain this Certificate.


  1. Willingness to participate in continuing education and program activities presented by state and regional library agencies and to stay aware of trends and developments in library services.



Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tasks require the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 25
pounds). Tasks may involve extended periods of time at a keyboard or workstation. Vision and hearing at, or correctable to, normal ranges is necessary. Must be able to communicate verbally. Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.



Appendix G

By-Laws of the Board of Trustees


Cabot Public Library — By‑Laws of the Board of Trustees


  • The Board of Trustees of the Cabot Public Library shall consist of five members, each serving three years with their successor to be elected annually at Town Meeting. In case of resignation or death of a Trustee, the Selectboard of the Town shall appoint a new member to serve until the next Town Meeting when a new Trustee will be elected to fill out the term of office.  Terms to be staggered, so all do not expire at the same time.
  • Regular Board meetings will be held once a month on dates determined by the Trustees. In conformation with the Vermont Open Meeting Law, media will be notified in advance of the date and time of the meeting.
  • Special meetings, called by the Chairperson or any two members of the Board, may be held at any time upon one full days personal notice of each Trustee. Under the Open Meeting Law, the media must be notified of special meetings 24 hours prior to the meeting.  In the case of an emergency meeting, it is not necessary that 24 hours notice be given; however, some public notice must be provided.
  • A quorum at any meeting shall consist of three Trustees.
  • The Officers of the Board shall be a Chairperson, a Vice Chairperson, a Secretary, and a Treasurer. The Officers shall be elected at the first regular meeting after Town Meeting.
  • No member of the Library Staff or their immediate family will be eligible to serve as a Trustee.
  • A Trustee who is absent from three consecutive regular meetings of the Board without due cause or six consecutive meetings for any cause, shall resign from the Board.
  • The By-Laws may be amended at any regular or special meeting by a majority vote of the Trustees.
  • The Trustees shall be policy makers of the Library and will hire competent Librarians, determine salaries, and obtain necessary funds for Library operations. They will participate with the Librarian in long range planning to meet community needs.  The Librarian will be responsible for the daily operation of the Library, aiding with the preparation of the budget, and operating within the constraints of the budget.
  • The Library Director shall participate in all Board meetings except those that consider the Director’s employment, salary, or evaluation